1. For securities held in physical form, please submit the following:
• Legible copy of the death certificate of the deceased holder, duly attested by Notary Public / Bank Manager / First Class Magistrate /Gazetted Officer. Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank
• Relevant certificates for the securities
• Name Deletion request letter duly signed by the surviving holder(s) as per the specimen signature(s) recorded with ACSPL
• Self attested copy of the PAN Card of the surviving holder(s)
• Signature of the surviving shareholder duly verified by a Bank Manager where you are having a Bank Accountin the letter head of the Bank with name and employee no. of the officer/manager signing the Letter of confirmation
• Cancelled cheque
2. For securities held in electronic form, please contact your depository participant

1. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate / Gazetted Officer
2. Legible copies of any one of the legal documents of the deceased holder viz. Probate of Will / Letters of Administration / Succession Certificate / Administrator General's Certificate along with the schedule disclosing the name of the Company, Folio No(s)., number of securities and their distinctive nos., duly attested by Notary Public / First Class Magistrate
• For securities standing in joint names and where all the holders are deceased, legal documents as above for the last deceased holder is required to be submitted
• Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank
3. Affidavit for identification of the legal heirs on Rs. 100/- Non-Judicial Paper or franked with equivalent amount or affixed with Special Adhesive stamps, duly attested by Notary Public / Magistrate
4. Relevant certificates for the securities to be transmitted
5. Transmission form duly completed and signed by the legal heir(s)/executor(s) whose signature(s) should be attested by his/their Bank Manager under his name, full address and official stamp of the Bank
6. Self attested copy of the PAN Card of the legal heir(s)/executor(s)
7. Signature of the surviving shareholder/legal heir duly verified by a Bank Manager where you are having a Bank Accountin the letter head of the Bank with name and employee no. of the officer/manager signing the Letter of confirmation
8. Cancelled cheque

For securities held in electronic form, please contact your depository participant.

Important points to note

1. Further to the SEBI Circular no. MRD/DoP/Cir-05/2009 dated 20th May, 2009, they have clarified vide their Circular no. SEBI/MRD/DoP/SE/RTA/Cir-03/2010 dated 7th January, 2010 that it shall be mandatory to furnish copies of PAN cards also in the following cases-

• Deletion of name of the deceased shareholder(s), where the shares are held in the name of two or more shareholders
• Transmission of shares to the legal heir(s), where deceased shareholder was the sole holder of shares

Please therefore attach self attested copies of PAN cards of ALL the survivors/ legal heirs/ executors alongwith the transmission form

As per SEBI Circular (SEBI/HO/MIRSD3/CIR/P/2016/85 dated 15-09-16),all legal heirs who submit legal documents viz. Probate of Will / Letters of Administration / Succession Certificate etc. for registration and transmission of shares disclosed in the legal documents in their favour, will also have to execute an Affidavit for identification

• For value of securities, threshold limit of upto rupees two lakh only, per listed entity, as on date of application, one or more of the following documents may be submitted :
1. No objection certificate from all legal heir(s) who do not object to such transmission or copy of family settlement deed duly notarized or attested by a gazetted officer and executed by all the legal heirs of the deceased holder
2. indemnity made on appropriate non judicial stamp paper, indemnifying the listed entity ;
• For value of securities, threshold limit, more than rupees two lakh, per listed entity, as on date of application, succession certificate or probate of will or letter of administration or court decree shall be submitted
• The listed entity however, at its discretion, may enhance value of securities, threshold limit, of rupees two lakh

• If the amount is not transferred to the General Revenue Account of the Central Government or the Investor Education and Protection Fund (Refer XI.B for details). Please mail the outdated instrument to ACSPL. A fresh instrument will be issued, if the amount reflects an outstanding status in the records of the Company and mailed to the address as recorded with ACSPL. In case there is a change in address to be registered, please refer to instruction under "On change of address"

• As per Section 205(A) of the Companies Act, all unclaimed and unpaid dividends maintained in the separate dividend account of the Company was to be transferred to the General Revenue Account of the Central Government after the prescribed period of approximately 3 years. Prior to such transfer, an intimation requesting the investor to claim the amount was always sent by ACSPL. In spite of this, if an investor did not make the claim, the outstanding dividend amount would get transferred to the Central Government after the stipulated period. Any claim thereafter would have to be made to the Registrar of Companies in the prescribed form available with ACSPL
• However, as per the Amendment vide the Companies (Amendment) Ordinance, 1998, Section 205 (A) of the Companies Act 1956, this clause has been amended with effect from 31st October, 1998. Accordingly, all unclaimed Dividend / Interest / Principal / Maturity amounts on Deposits/ Debentures after expiry of 7 years from the date they were due for payment shall be transferred to Investor Education and Protection Fund. ("THE FUND")
• No investor can claim this amount thereafter from the Fund

• To dematerialize your holding, you should first have an account with a DP of your choice. You may then hand over to your DP, the certificates along with the 'Dematerialisation Request Form' (DRF). Only the securities registered in your name can be submitted for dematerialization. Your DP will then send the DRF and the certificates to ACSPL and an electronic request will also be sent through the NSDL/CDSL network reconfirming the same. ACSPL will verify the documents and if found in order, the dematerialization request will be confirmed to NSDL/CDSL who will in turn inform your DP. In the books of the Company, your folio with ACSPL will be debited and the account of NSDL/CDSL will be credited in respect of such dematerialized securities. NSDL/CDSL in their electronic records will credit the account of your DP who will then credit your account with the number of securities that have been dematerialized and the securities will thereafter be held in electronic form. This process would take approximately 10-15 days
• All the corporate benefits such as dividend, interest, bonus shares, rights shares will be issued by ACSPL to the beneficial owners i.e. the accountholders who hold the securities in electronic form. The dividend/interest amounts as and when declared/issued will be sent to you/your bankers directly. The entitlement of rights and bonus shares/debentures wherever applicable, will be credited to the beneficiaries accounts as per the investors' option and the terms of the issue

• You may buy and sell securities in electronic form through the depository by coordinating with your broker and your DP. Such transactions would be simpler and faster. Payments for such transactions would be made in the same way as is done for physical certificates. Securities purchased in electronic form are credited to your account on the very next day of payout with no formalities of filling transfer deeds or applying to the Company for registration. All such transactions are exempt from stamp duty and accordingly no share transfer stamps are required to be affixed
• Such transactions are not routed through the Company and the debit/credit takes place directly in the Depository System. However, corporate benefits would be paid to the person holding such securities on the Record date/Book closure date as applicable

• As per the existing guidelines, an investor can choose to reconvert his electronic holding into physical form at any time through his DP. On receipt of the rematerialisation request along with the 'Remat Request Form' (RRF) the Company will issue fresh certificates